The TRIPS application is designed to simplify the management and tracking of travel by allowing users to create trips with built-in GPS functionality. When a user initiates a trip, the app automatically captures the distance traveled, time taken, and both the starting and ending addresses, ensuring that all essential details are recorded efficiently. The app also features a driving route displayed on a map, providing a visual representation of the journey. Users can view a dashboard that shows their current speed, elapsed time, and distance, all in real-time, making it a convenient tool for drivers.
In addition to automatic tracking, the app allows for manual trip entries, offering flexibility to users who may want to input data themselves. Users can create entries using a template, copy existing trips, or enter all necessary information manually. This feature is particularly beneficial for those who may not have GPS data for every trip but still wish to maintain accurate records. Furthermore, users can add personalized notes to their trips, enhancing the level of detail captured in their trip records.
The logbook functionality of the app is robust and allows users to filter their recorded trips by various criteria, such as vehicle, trip type, or reason for traveling. Users can define custom time periods or select from pre-established ones. The logbook entries can also be grouped by day, week, or month, providing an organized overview of travel activity that users can easily navigate through. The app automatically identifies gaps between trips, which can help users understand their travel patterns better.
For users who require reporting capabilities, the TRIPS application supports generating reports in multiple formats, including PDF, XLS, and CSV. These reports can include detailed information about the company, driver, vehicle, and trip data, along with any reimbursement or fringe benefit amounts linked to the trips. Users have the option to select report periods based on predefined ranges or custom dates. However, access to the reports feature requires a subscription, billed every six months, although users can preview sample reports before committing to a purchase. Furthermore, the app requires specific permissions, including access to location services, network capabilities, and Bluetooth, to fully utilize its features and functionalities.